GRIMSBY CONCERT SOCIETY
DATA PROTECTION AND PRIVACY POLICY
This
policy
statement
describes
the
way
the
Society
manages
the
personal
information
it
holds.
It
was approved by the committee at its meeting on 19th June 2018.
The Society holds the following categories of personal information:
•
Names,
postal
addresses,
phone
numbers,
and
email
addresses
of
members,
supplied
when
they apply for membership of the Society,
•
Names,
postal
addresses,
phone
numbers,
and
email
addresses
of
ex-members,
supplied
when they applied for membership of the Society,
•
E-mail
addresses
of
non-members,
who
have
chosen
to
be
kept
informed
by
this
medium,
of
concerts and other events organised by the Society,
•
The
names
and
postal
addresses
of
non-members
who
have
chosen
to
be
kept
informed
by
this medium of concerts and other events organised by the Society.
The
information
is
stored
by
the
Treasurer
and
Concert
Secretary
in
an
encrypted
database
on
a
desktop computer. Personal data is used for the following purposes:
•
To produce mailing lists for brochures and for AGM papers,
•
To contact members on administrative matters,
•
To contact members and non-members about concerts, events and programme changes.
The
Society
does
not
share
any
of
the
information
with
other
organisations.
Information
about
members
is
used
on
the
basis
of
legitimate
interest:
that
is,
its
use
is
part
of
the
natural
process
of
running
the
organisation
and
serving
its
members
and
consent
to
use
the
data
in
this
way
is
implicit
in
its
provision.
The
addresses
of
non-members
are
used
only
with
their
explicit
consent.
Information
about
members
is
retained
as
long
as
they
continue
their
membership.
When
members
cease
membership
they
are
asked
whether
they
wish
to
continue
to
receive
communications
from
the
Society.
If
they
do
their
details
are
added
to
the
list
of
non-members.
If
they
do
not,
their
information
is
deleted
from
the
database.
Information
about
non-members
is
retained
as
long
as
they
wish
to
receive
communications
from
us.
Every
communication
sent
on
behalf
of
the
Society
contains
information
on
how
to
unsubscribe
from
the
mailing
list.
The
chairman
is
responsible
for
enforcing
the
application
of
this
policy,
in
consultation
with
the
other
committee
members.
It
is
the
responsibility
of
the Treasurer and Concert Secretary to manage the database in accordance with this policy.
Updated Aug 2023
GRIMSBY CONCERT SOCIETY
DATA PROTECTION AND PRIVACY POLICY
This
policy
statement
describes
the
way
the
Society
manages
the
personal
information
it
holds.
It
was
approved
by
the
committee
at
its
meeting on 19th June 2018.
The Society holds the following categories of personal information:
•
Names,
postal
addresses,
phone
numbers,
and
email
addresses
of members, supplied when they apply for membership of the Society,
•
Names,
postal
addresses,
phone
numbers,
and
email
addresses
of
ex-members,
supplied
when
they
applied
for
membership
of
the
Society,
•
E-mail
addresses
of
non-members,
who
have
chosen
to
be
kept
informed
by
this
medium,
of
concerts
and
other
events
organised
by
the Society,
•
The
names
and
postal
addresses
of
non-members
who
have
chosen
to
be
kept
informed
by
this
medium
of
concerts
and
other
events organised by the Society.
The
information
is
stored
by
the
Treasurer
and
Concert
Secretary
in
an
encrypted
database
on
a
desktop
computer.
Personal
data
is
used
for
the following purposes:
•
To produce mailing lists for brochures and for AGM papers,
•
To contact members on administrative matters,
•
To
contact
members
and
non-members
about
concerts,
events
and programme changes.
The
Society
does
not
share
any
of
the
information
with
other
organisations.
Information
about
members
is
used
on
the
basis
of
legitimate
interest:
that
is,
its
use
is
part
of
the
natural
process
of
running
the
organisation
and
serving
its
members
and
consent
to
use
the
data
in
this
way
is
implicit
in
its
provision.
The
addresses
of
non-
members
are
used
only
with
their
explicit
consent.
Information
about
members
is
retained
as
long
as
they
continue
their
membership.
When
members
cease
membership
they
are
asked
whether
they
wish
to
continue
to
receive
communications
from
the
Society.
If
they
do
their
details
are
added
to
the
list
of
non-members.
If
they
do
not,
their
information
is
deleted
from
the
database.
Information
about
non-
members
is
retained
as
long
as
they
wish
to
receive
communications
from
us.
Every
communication
sent
on
behalf
of
the
Society
contains
information
on
how
to
unsubscribe
from
the
mailing
list.
The
chairman
is
responsible
for
enforcing
the
application
of
this
policy,
in
consultation
with
the
other
committee
members.
It
is
the
responsibility
of
the
Treasurer
and
Concert
Secretary
to
manage
the
database
in
accordance with this policy.
Updated Aug 2023